DiversityInAcademe | Graduate Studies Coordinator at University of Notre Dame in Notre Dame, Indiana, United States

Graduate Studies Coordinator

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University of Notre Dame

Location: Notre Dame, Indiana
Category: Admin-Other Administrative Positions
Application Deadline:

Job Description

Job Title

Graduate Studies Coordinator

Job Description

Study everything. Do anything.

Find your passion. Create knowledge. Serve the common good. Prepare for life.

This is what the College of Arts and Letters stands for. We play an integral role in Notre Dame’s mission to serve as the world’s preeminent Catholic research university. We are searching for someone who shares the same passion and mission to join our dynamic team as the Graduate Studies Coordinator for the Department of English.

Who we are: From the Bible to Station Eleven, from Frederick Douglass to Rupi Kaur, reading makes us who we are. Through close attention to language and form, the study of literature, and the practice of creative writing, scholars and writers in the Department of English explore how we make meaning together.

Notre Dame’s graduate program in English provides world-class opportunities for study across all areas of literature. We offer three degree options: a Ph.D. in English, an MFA in creative writing, and an M.A. in English and American Literature.

Job Description: This pivotal role provides comprehensive administrative support to the Director of Graduate Studies and assists approximately 50 graduate students. The ideal candidate will be detail-oriented, proactive, and able to manage multiple tasks efficiently.

Essential Duties & Responsibilities:

Oversee processes for graduate student recruitment, exams and dissertation defenses, competitions and awards, graduate student enrollment/registration
Work closely with faculty in and out of the department to schedule all graduate events and meetings
Assign stipends and graduate student assignments on a yearly basis
Process payments/reimbursements for graduate students
Create and reconcile a spreadsheet for travel expenses, recruitment, and professional development in the graduate program
Maintain an electronic database of graduate student information and statistics
Quickly retrieve specific statistics on the program from various locations and create effective formats for presentation of that information
Update the English Graduate Program website
Coordinate and process hire paperwork for postdoctoral scholars
Work closely with liaison in Dean’s Office and Postdoctoral Scholars office in the Graduate School, and Office of General Counsel as appropriate for international appointments
Develop and create procedures for administrative functions
Assure University and Graduate School processes are maintained
Collaborate with other department staff as a team to support the overall needs of the department.

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Minimum Qualifications

Education & Experience:

High school diploma or GED with 1-2 years of administrative experience

Skills:

Excellent organizational skills, attention to detail, interpersonal skills, and oral and verbal communication skills; takes initiative and prioritizes to meet deadlines
Working knowledge of Word, Excel, Google (email, calendar, drive, docs, sheets, forms), accounting practices, Adobe Acrobat Professional, FileMaker Pro
Strong sense of, and commitment to, confidentiality is essential because individuals in this position will handle a wide variety of confidential documents and issues related to graduate students and FERPA laws must be followed.

Preferred Qualifications

Department

English (30075)

Department Website

https://english.nd.edu/

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

Up to $22.50/hr, Commensurate with experience

Pay ID