Job Summary:

The Metis Foundation is seeking a Full Time, Exempt Procurement Specialist to join our team and help manage our organization’s procurement needs. Responsibilities of the Procurement Advisor include researching new suppliers, ensuring that all purchased products and materials meet our specifications, and negotiating with vendors as needed.

The Metis Foundation is a 501c (3) specifically organized to advance clinically relevant scientific research to the medical community, especially within the US Department of Defense. We provide scientific, educational, financial, and project management support in the conduct of federally and industry-sponsored research, clinical trials, and education.

Essential Job Duties:

• Gather and prepare proposals, request quotes and negotiate purchase terms and conditions.
• Communicate with project PI’s and essential staff for purchase approvals.
• Complete purchases or travel arrangements.
• Review budgets to ensure project funding for requested purchases or arrangements.
• Gather and submit reimbursement documents to the Finance department for processing.
• Maintain documentation of all purchasing request and purchases.
• Categorize purchasing expenses via accounting systems.
• Prepare and issue purchase orders and agreements.
• Monitor supplier performance and resolve issues and concerns.
• Track orders and ensure on-time deliveries
• Act as the supplier’s main point of contact regarding questions or concerns
• Compare available goods with industry trends to determine appropriate pricing.
• Inspect and evaluate the quality of purchased items and resolve shortcomings.
• Analyze industry and demand trends and support senior management with the development and implementation of sourcing strategies.
• Develop, present, and oversee financial budgets on an annual and quarterly basis.
• Evaluate budget proposals and financial requests for viability.
• Forecast financial needs throughout the year.
• Develop and maintain an accurate record-keeping system.
• Identify, flag, and analyze potential financial and budgetary risks.
• Provide financial summaries, reports, and recommendations as needed.

Required Knowledge, Qualifications, and Abilities:

• A bachelor’s degree in Business Administration, Supply Management or a similar field preferred.
• Good working knowledge of purchasing strategies.
• Excellent communication, interpersonal and negotiation skills.
• Strong analytical thinking and problem-solving skills
• Excellent project management skills to manage multiple projects at one time
• Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems.
• Proficiency in QuickBooks

Compensation: $50,000.00 - $60,000.00 annually

Metis Foundation is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Grant Management: 2 years (Preferred)

Ability to Commute:

• San Antonio, TX 78216 (Required)

Work Location: Hybrid remote in San Antonio, TX 78216