Human Resources Generalist
Westminster University
(Full-Time, Temporary, Benefited)

Human Resources at Westminster University

The Human Resources function at Westminster University is foundational in setting the stage for a positive employee experience, as it serves as the bridge between the organization’s strategic goals and the well-being of its employees. HR plays a critical role in shaping the employee journey from the very first interaction, beginning with recruitment and onboarding, and extending throughout the entire employment lifecycle.

By crafting clear and fair policies, providing comprehensive onboarding, and fostering an inclusive workplace culture, HR lays the groundwork for employees to feel valued, supported, and engaged. A well-structured HR department ensures that employees have access to the resources, training and development opportunities they need to succeed, which in turn enhances their satisfaction and commitment to the organization.

HR’s focus on open communication, employee recognition, and conflict resolution helps build trust and ensures that employees feel heard and appreciated. By prioritizing employee wellness and advocating for work-life balance, HR not only addresses the needs of the workforce but also reinforces a positive organizational culture.

In essence, HR is not just about managing personnel matters; it is about creating an environment where employees can thrive. A proactive and people-centered HR function drives employee engagement, boosts morale, and ultimately contributes to the organization’s overall success by turning positive employee experiences into a competitive advantage.

Human Resources at Westminster University strives for excellence in all we do and it takes a team of skilled and qualified individuals to ensure that every member of the Westminster community has the support and resources they need to succeed and make a meaningful impact.

Position Summary

The HR Generalist will support the HR department in various functions, including recruitment, onboarding, benefits administration and compliance while working closely with assigned staff, faculty, and leadership. To succeed in this position, the HR Generalist must have a strong understanding of HR best practices, excellent interpersonal skills, flexibility, and the ability to manage multiple tasks effectively.

This position requires a proactive individual with strong analytical skills and a keen eye for detail to ensure data integrity across all HR platforms including HRIS and other databases. By accurately managing employee data and upholding best practices in data handling, the HR Generalist will contribute to the overall efficiency and effectiveness of the HR department, ultimately enhancing the employee experience and supporting Westminster’s strategic objectives.

Essential Duties and Responsibilities

Recruitment and Onboarding:

• Assist in the recruitment process, including initial position intake, job postings, screening resumes, conducting interviews as needed, and coordinating the onboarding process for new hires.
• Responsible for creating and managing positions for assigned departments.
• Onboards all new hires into HRIS (I9, background, E-Verify, offer, etc.).
• Assist with Student hiring (Work Study, multiple position management, separate timekeeping system)

Employee Relations:

• Provide guidance on HR policies and procedures and assist HR leadership with resolving minor employee issues and/or escalating issues to HR management when appropriate.
• Facilitate and support employee relations, engagement, training, and communications within Westminster.

Benefits Administration:

• Assist with benefits enrollment, answer employee questions, and liaise with benefits providers to resolve issues.
• Assist in the administration of leaves, employer sponsored benefit plans, including medical, dental, vision, life/disability, and retirement plans.

HR Compliance:

• Ensure compliance with federal, state, and local employment laws and regulations. Maintain employee records and files in accordance with legal requirements and company policy.

Training and Development:

• Coordinate employee training sessions, workshops and other development programs to enhance employee skills and performance.

HR Metrics and Reporting:

• Maintain HR metrics and generate reports as required to provide insights into HR activities and trends.
• Assist in other data input and updating department materials such as the HR network drive, HR webpages, Teams, employee resources, and other materials.

Policy Implementation:

• Assist in the development and implementation of HR policies and procedures to ensure consistency and alignment with company goals.

Employee Engagement:

• Support employee engagement initiatives, including planning, developing, implementing, and promoting events and programs that promote a positive workplace culture, employee engagement, leadership development, communication and relations.

Other Duties:

• Assist other generalists in their assigned staff responsibilities as a backup resource.
• Assists in all incoming electronic mail to the multiple HR mailboxes (HR, Benefits, Independent Contractors, Hiring) and answering general phone calls into the HR office.
• Respond to general inquires and support employees with a focus on customer service.
• Provide back up to the HR Operations Manager for payroll and benefits related tasks.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field.
• 2-4 years of experience in a similar HR role.
• Knowledge of HR functions, including recruitment, onboarding, performance management and minor employee relations.
• Demonstrate knowledge and ability to perform in a manner that consistently supports an inclusive work environment where the success of all staff, faculty and leadership matters
• Experience in a customer service role with a strong affinity towards customer relations
• Demonstrated ability to handle sensitive information in a confidential and professional manner.
• Strong verbal and written communication skills
• Excellent time management and organizational skills
• Strong problem solving and trouble-shooting skills
• Proficiency in Microsoft Office, particularly Excel.
• HR certification is a plus.

Diversity and Inclusion:

Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster University Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.

Equal Employment Opportunity:

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.