Primary Purpose

Description of Essential Functions

• Represent the quality and scope of an education at Southwestern to high school students, prospective post-traditional students, prospective students, teachers, college/career centers, parents, and the general public.
• Present Southwestern’s programs, admissions requirements and related policies, housing options and requirements, tuition and basic financial aid information.
• Collaboratively participate in, plan, organize and implement on-campus and off-campus recruitment events. Participate in hosting prospective student visits, campus information sessions, campus tours, and other traditional and innovative recruitment activities.
• Be present in the admissions office and serve as a member of the Admissions team to recruit and enroll qualified and motivated students to Southwestern’s academic programs and degrees; contribute to each phase of the admission funnel and support the traditional and non-traditional recruitment efforts, occasional weekend/evening work required, and participation in marketing efforts.
• Maintain thorough knowledge of college programs, processes, and services in order to effectively guide prospective students through the enrollment process. Contact and follow up with all inquiries received from web sources, college fairs, school visits, telephone/email, social media, etc. Follow up with personal contacts, and track actions taken and enrollment status for each prospect.
• Represent Southwestern through a diverse array of recruitment programs and outreach activities; advise prospective students on the various courses, certificate and Associates degree programs offerings, discuss admissions requirements and application processes and conduct transcript evaluations, as appropriate.
• Compile data from recruitment visits, campus visits, and a range of different communication channels, including the College website, telephone, email, live chat, marketing materials, and social media; participate in review and analysis of data from the results of recruitment efforts and make recommendations on revisions.
• Works with the Student Services team, Communications and Marketing team, and program faculty to develop recruitment strategies, tactics, and processes in support of or in addition to the college recruitment plan.
• Collaborate with the Communications and Marketing team to develop electronic and print communications for groups of identified prospective students, follow up with personal contacts, and track actions taken and enrollment status for each prospect. Suggest enhancements to college website.
• Participate in College-wide Recruitment Work Group to develop recruitment plan and implements assigned activities. Assist with organizing and facilitating student recruitment events for special populations of students, including adult learners.
• Establish and maintain relationships with community groups, agencies, and businesses that offer opportunities for referrals/recruitment and/or work with other campus representatives to facilitate referrals/recruitment.
• Assist with student ambassador program

• Assist prospective students in navigating the college’s admissions and advising process. This includes assisting these prospective students in identifying resources on the College campus that would include student support services, academic advising, financial aid counseling, and Veteran’s benefits assistance.
• Advise and retain students by helping with walk-in and summer registration periods and orientation programs.
• Provide campus tours, facilitate student/parent question and answer sessions, and assist families with the admissions process to include first quarter advisement.
• Assist international applicants in completing required paperwork and meeting applicable regulations.
• Assist with the planning of Welcome week.
• May provide referral to academic advising and general program advising to incoming students as necessary.

 

Required Knowledge, Skills and Abilities

REQUIRED QUALIFICATIONS
Bachelor’s degree in Education, Marketing, Communications, Journalism or related fields.
OR
Associate’s degree in Education, Marketing, Communications, Journalism or related fields and Two years’ experience working in a student services capacity at an institute of higher education.

Experience in admissions, recruitment related functions, academic advising, student services or counseling in an academic environment.
Experience in marketing, public speaking, educational recruitment.
Experience in program coordination and cross-functional team collaboration.

Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

• Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individuals, and interact with peers, the public and the community in a positive, empathetic and professional manner.
• Strong time management skills to support efficient work production and meet deadlines.
• Ability to create relationships within the regional industry to address needs of career technical programs and the ability to successfully collaborate with federal, state and local partners in education, workforce and industry.
• Ability to work effectively with populations representing diverse social, economic, cultural, ideological and ethnic backgrounds, life experiences and abilities, including community members, students, faculty, and staff.
• Ability to follow established procedures and work independently to accomplish those procedures.
• Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and occasional weekends/evenings, as well as work days at other college locations.
• Ability to write and communicate at a professional level utilizing a high level of computer skills sufficient to use software such as word processing, spreadsheets and databases to produce correspondence, documents, and reports as required by the position.
• Exhibit a high level of computer literacy, sufficient to use software such as email, word processing, spreadsheets, and databases to produce correspondence, documents and reports.
• Ability to use Internet, Microsoft Outlook, Word, and Excel as needed.
• Ability to learn and function in the College’s information management system.
• Knowledge of college entrance procedures and programs of study. Knowledge of the world of work, assessment testing, and the transfer process.
• Ability to follow established college and department procedures and work independently to accomplish those procedures.
• Ability to implement general directives and Board policies in the assigned areas of responsibility.
• Ability to explain established policies and procedures using judgment and diplomacy.
• Ability to plan, organize, and carry out activities independently.
• Model and ensure diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status.
• Ability to drive and;

Additional Job Information

SUPPLEMENTAL INFORMATION

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.

Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.
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REASONABLE ACCOMMODATION STATEMENT
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.
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VETERAN'S PREFERENCE STATEMENT
Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/

For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

NON-DISCRIMINATION
It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

Annual Campus Crime/Annual Fire Safety (Clery Act) Report
The “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.